Financial Accounting
CLEP Examination Study Guide — CLEP Central
Accounting Fundamentals
~17% of examThe Accounting Equation
- Fundamental equation: Assets = Liabilities + Stockholders' Equity — always in balance
- Assets: resources owned or controlled that have future economic value
- Liabilities: obligations owed to creditors (debts, accounts payable)
- Stockholders' equity: owners' residual claim; Assets − Liabilities
- Every transaction affects at least two accounts, keeping the equation balanced
- Expanded equation: Assets = Liabilities + Paid-in Capital + Retained Earnings − Dividends
Double-Entry Bookkeeping & Debits/Credits
- Double-entry: every transaction has equal debits and credits; total debits always = total credits
- Debit (Dr): left side of a T-account; increases assets and expenses; decreases liabilities, equity, and revenues
- Credit (Cr): right side; increases liabilities, equity, and revenues; decreases assets and expenses
- Normal balance: the side that increases the account (assets/expenses = debit normal; liabilities/equity/revenue = credit normal)
- Journal entry: records a transaction with debits listed first, then credits (indented)
GAAP & Accounting Principles
- GAAP: Generally Accepted Accounting Principles — rules governing U.S. financial reporting; set by FASB
- Revenue recognition: record revenue when earned, not when cash is received (accrual basis)
- Matching principle: expenses are recorded in the same period as the revenues they helped generate
- Historical cost: assets recorded at original purchase price, not current market value
- Going concern: assumes the business will continue operating indefinitely
- Materiality: only disclose information significant enough to influence user decisions
- Conservatism: when uncertain, record losses early and gains only when realized
Types of Business & Accounting Basis
- Sole proprietorship: one owner; unlimited liability; not separate legal entity
- Partnership: two or more owners; shared liability
- Corporation: separate legal entity; shareholders have limited liability; issues stock
- Accrual basis: revenues and expenses recorded when earned/incurred regardless of cash; required by GAAP
- Cash basis: records when cash changes hands; simpler but not GAAP-compliant for most businesses
- Fiscal year: 12-month accounting period; need not match calendar year
Balance Sheet
~22% of examAssets
- Current assets: converted to cash or used within one year — cash, accounts receivable, inventory, prepaid expenses
- Long-term (non-current) assets: used beyond one year — property, plant & equipment (PP&E), intangibles, long-term investments
- Accounts receivable: amounts owed by customers; shown net of allowance for doubtful accounts
- Inventory: goods held for sale; valued at lower of cost or net realizable value (LCNRV)
- PP&E: reported at cost less accumulated depreciation (book value / carrying value)
- Intangibles: patents, trademarks, goodwill — amortized over useful life (except goodwill)
Liabilities & Stockholders' Equity
- Current liabilities: due within one year — accounts payable, salaries payable, unearned revenue, current portion of long-term debt
- Long-term liabilities: due beyond one year — bonds payable, long-term notes payable, deferred tax liabilities
- Stockholders' equity: Common stock + Additional paid-in capital + Retained earnings − Treasury stock
- Retained earnings: cumulative net income kept in the business; increased by net income, decreased by dividends
- Treasury stock: company's own shares repurchased; shown as a deduction from equity (contra equity)
Inventory Costing Methods
- FIFO (First-In, First-Out): oldest inventory costs assigned to COGS; newest costs remain in ending inventory
- LIFO (Last-In, First-Out): newest costs assigned to COGS; oldest costs in ending inventory; allowed under U.S. GAAP but not IFRS
- Weighted-average cost: average unit cost applied to all units sold and remaining
- Rising prices: FIFO → lower COGS, higher net income, higher ending inventory; LIFO → higher COGS, lower net income, lower ending inventory
- LIFO reserve: difference between LIFO and FIFO inventory values; disclosed for comparability
Depreciation Methods
- Straight-line: (Cost − Salvage) ÷ Useful life; equal expense each year; most common
- Double-declining balance (DDB): accelerated method; 2 × straight-line rate × book value; higher expense early
- Units of production: expense based on actual usage; variable depreciation
- Accumulated depreciation: total depreciation taken to date; contra-asset account (credit normal balance)
- Book value: cost − accumulated depreciation; not necessarily equal to market value
- Gain/loss on disposal: proceeds − book value; gain if proceeds > book value
Income Statement
~17% of examIncome Statement Structure
- Net sales: gross sales − sales returns, allowances, and discounts
- Cost of goods sold (COGS): direct cost of inventory sold; Beginning inventory + Purchases − Ending inventory
- Gross profit: Net sales − COGS; measures profitability before operating expenses
- Operating expenses: selling, general & administrative (SG&A), depreciation, amortization
- Operating income (EBIT): Gross profit − Operating expenses
- Net income: Operating income ± other income/expense − income tax; the "bottom line"
Revenue & Expense Recognition
- Revenue recognition (ASC 606): recognize when (or as) performance obligations are satisfied and control transfers to the customer
- Unearned revenue: cash received before service performed; a liability until earned
- Accrued revenue: earned but not yet received in cash; an asset (accounts receivable)
- Prepaid expense: cash paid before expense incurred; asset until used
- Accrued expense: incurred but not yet paid; a liability (accrued liabilities payable)
Accounts Receivable & Bad Debts
- Allowance method (GAAP): estimate uncollectible accounts in the same period as revenue — matches expenses to revenues
- Allowance for doubtful accounts: contra-asset; reduces accounts receivable to net realizable value
- Bad debt expense: estimated uncollectible amount; debit Bad Debt Expense, credit Allowance
- Write-off: when a specific account is deemed uncollectible; debit Allowance, credit AR — no income statement effect
- Direct write-off method: not GAAP for accrual basis; only used by small businesses for tax purposes
Earnings Per Share & Dividends
- Basic EPS: Net income available to common shareholders ÷ Weighted-average common shares outstanding
- Diluted EPS: includes effect of convertible securities and stock options — always ≤ basic EPS
- Cash dividend: declaration date (declare liability), record date (determine recipients), payment date (pay cash)
- Stock dividend: distributes additional shares; no cash outflow; transfers from retained earnings to common stock and APIC
- Stock split: increases shares and reduces par value proportionally; no journal entry; no effect on total equity
Statement of Cash Flows
~13% of examOperating Activities
- Operating activities: cash flows from the firm's primary business operations — selling goods, providing services
- Indirect method (most common): starts with net income, then adjusts for non-cash items and changes in working capital
- Add back non-cash expenses: depreciation, amortization (subtracted on income statement but no cash paid)
- Working capital adjustments: increase in current asset → subtract (uses cash); decrease → add; increase in current liability → add (provides cash); decrease → subtract
- Direct method: lists actual cash receipts and payments; rare in practice
Investing & Financing Activities
- Investing activities: purchases/sales of long-term assets and investments
- Cash outflows (investing): buying PP&E, purchasing investments, making loans
- Cash inflows (investing): selling PP&E, collecting loan principal, selling investments
- Financing activities: transactions with owners and long-term creditors
- Cash inflows (financing): issuing stock, borrowing (bonds, notes payable)
- Cash outflows (financing): repaying debt, paying dividends, repurchasing treasury stock
Free Cash Flow & Interpretation
- Free cash flow (FCF): Operating cash flows − Capital expenditures; cash available after maintaining/expanding assets
- Positive FCF: company generates cash beyond its investment needs — can pay debt, dividends, or invest further
- Cash from operations vs. net income: divergence may signal accrual manipulation or working capital issues
- Reconciliation: Beginning cash + Net change (operating + investing + financing) = Ending cash
- Non-cash disclosures: significant non-cash transactions (e.g., acquiring asset by issuing stock) disclosed separately in footnotes
Key Adjustments — Indirect Method
- Gain on asset sale: subtract from net income (cash received is classified as investing inflow, not operating)
- Loss on asset sale: add back to net income (same reason)
- AR increases: subtract (earned revenue but haven't collected cash yet)
- Inventory increases: subtract (paid cash to build up inventory)
- AP increases: add (incurred expense but haven't paid cash yet)
- Remember: depreciation is always added back; gains subtracted; losses added
Adjustments & the Accounting Cycle
~18% of examThe Accounting Cycle
- 1. Analyze transactions — identify accounts affected and amounts
- 2. Journalize — record in the general journal (debit/credit entries)
- 3. Post to ledger — transfer from journal to individual T-accounts
- 4. Unadjusted trial balance — list all accounts to verify debits = credits
- 5. Adjusting entries — update accounts for accruals and deferrals
- 6. Adjusted trial balance — verify after adjustments
- 7. Financial statements — income statement, balance sheet, cash flow statement
- 8. Closing entries — zero out temporary accounts (revenues, expenses, dividends) to retained earnings
Adjusting Entries
- Purpose: bring accounts up to date under accrual basis before financial statements are prepared
- Deferred revenue (unearned): Dr Unearned Revenue / Cr Revenue — revenue now earned
- Prepaid expense: Dr Expense / Cr Prepaid Asset — expense now incurred
- Accrued revenue: Dr Receivable / Cr Revenue — earned but not yet received
- Accrued expense: Dr Expense / Cr Payable — incurred but not yet paid
- Depreciation: Dr Depreciation Expense / Cr Accumulated Depreciation
- All adjusting entries affect at least one income statement account and one balance sheet account
Closing Entries & Post-Closing Trial Balance
- Temporary accounts: revenues, expenses, and dividends — reset to zero at end of each period
- Permanent accounts: assets, liabilities, and equity — carry balances into next period
- Closing process: (1) close revenues to Income Summary; (2) close expenses to Income Summary; (3) close Income Summary to Retained Earnings; (4) close Dividends to Retained Earnings
- Post-closing trial balance: shows only permanent accounts after closing; confirms retained earnings is correct
Bonds Payable & Long-Term Liabilities
- Bond issued at par: face value = market value; coupon rate = market rate
- Bond at discount: coupon rate < market rate → bond sells below face value; discount amortized over life
- Bond at premium: coupon rate > market rate → bond sells above face value; premium amortized over life
- Effective interest method: GAAP preferred; interest expense = carrying value × market rate
- Straight-line amortization: equal amortization of discount/premium each period; simpler, permitted if immaterial
- Carrying value: face value − unamortized discount (or + unamortized premium)
Financial Statement Analysis
~13% of examLiquidity Ratios
- Current ratio: Current Assets ÷ Current Liabilities; measures ability to pay short-term obligations; ≥ 2:1 generally considered healthy
- Quick ratio (acid-test): (Cash + Short-term investments + Net AR) ÷ Current Liabilities; excludes inventory and prepaid (less liquid)
- Cash ratio: Cash + Cash Equivalents ÷ Current Liabilities; most conservative liquidity measure
- Working capital: Current Assets − Current Liabilities; positive = short-term solvency cushion
Profitability Ratios
- Gross profit margin: Gross Profit ÷ Net Sales; efficiency of core production/purchasing
- Net profit margin: Net Income ÷ Net Sales; overall profitability after all costs
- Return on assets (ROA): Net Income ÷ Average Total Assets; how efficiently assets generate profit
- Return on equity (ROE): Net Income ÷ Average Stockholders' Equity; return to owners
- Earnings per share (EPS): Net Income ÷ Weighted-average shares; standard profitability per share
Activity & Leverage Ratios
- Inventory turnover: COGS ÷ Average Inventory; higher = faster inventory movement
- Days in inventory: 365 ÷ Inventory turnover; average days to sell inventory
- Accounts receivable turnover: Net Credit Sales ÷ Average AR; how quickly AR is collected
- Days sales outstanding (DSO): 365 ÷ AR turnover; average collection period
- Debt-to-equity ratio: Total Liabilities ÷ Stockholders' Equity; financial leverage/risk
- Times interest earned: EBIT ÷ Interest Expense; ability to cover interest payments
Horizontal & Vertical Analysis
- Horizontal analysis (trend): compares financial data across multiple periods; shows % change year over year
- % change formula: (Current year − Base year) ÷ Base year × 100
- Vertical analysis (common-size): expresses each line item as a % of a base figure (income statement: % of net sales; balance sheet: % of total assets)
- Common-size statements: allow comparison across companies of different sizes
- Benchmarking: compare ratios to industry averages or competitors to assess relative performance
Key Figures & Organizations in Accounting
| Figure / Organization | Era | Significance |
|---|---|---|
| Luca Pacioli | 15th century | Father of accounting; published first systematic description of double-entry bookkeeping in Summa de Arithmetica (1494) |
| Charles Sprague | 19th century | Formalized the algebra of accounts; articulated the accounting equation as a mathematical identity |
| William Paton | 20th century | Co-authored An Introduction to Corporate Accounting Standards (1940); foundational work on matching principle and historical cost |
| A.C. Littleton | 20th century | Co-authored standards text with Paton; championed historical cost accounting and the matching principle as GAAP cornerstones |
| George O. May | 20th century | Senior partner at Price Waterhouse; instrumental in developing early U.S. GAAP; advised SEC on accounting standards post-1929 crash |
| Benjamin Graham | 20th century | Father of value investing; pioneered rigorous financial statement analysis; Security Analysis and The Intelligent Investor |
| Warren Buffett | 20th–21st c. | Called accounting "the language of business"; champion of understanding financial statements as the foundation of investment decisions |
| FASB (Financial Accounting Standards Board) | Est. 1973 | Issues U.S. GAAP through the Accounting Standards Codification (ASC); independent private-sector body replacing the APB |
| SEC (Securities and Exchange Commission) | Est. 1934 | Regulates public company financial reporting; legally empowered to set accounting standards but delegates to FASB |
| IASB (International Accounting Standards Board) | Est. 2001 | Issues International Financial Reporting Standards (IFRS); used in 140+ countries; converging with GAAP on many standards |
| PCAOB (Public Company Accounting Oversight Board) | Est. 2002 | Oversees audits of public companies; created by Sarbanes-Oxley Act; sets auditing standards and inspects audit firms |
| Sarbanes-Oxley Act (SOX) | 2002 | Sweeping reform requiring CEO/CFO certification of financials, stricter internal controls, auditor independence, and whistleblower protections |
| Enron Corporation | 2001 scandal | Massive accounting fraud using off-balance-sheet special purpose entities (SPEs) to hide debt; collapse triggered SOX and audit reforms |
| Arthur Andersen | 20th century | Big 5 firm that audited Enron; convicted of obstruction of justice (later overturned); firm collapsed 2002 — cautionary tale for auditor independence |
| WorldCom | 2002 scandal | $11 billion fraud — capitalized operating expenses to inflate profits; CEO Bernie Ebbers convicted; reinforced need for internal controls |
| Arthur Levitt | 20th–21st c. | SEC Chair 1993–2001; gave landmark "numbers game" speech warning about earnings management and creative accounting practices |
| Robert Herz | 21st century | FASB Chair 2002–2010; led post-Enron reforms and U.S.–IFRS convergence project; updated revenue recognition and lease accounting standards |
| Elijah Watts Sells | Early 20th c. | Co-founded Haskins & Sells (now Deloitte); helped professionalize accounting and establish CPA licensing requirements in the U.S. |
| Mary T. Washington | 20th century | First African-American woman certified as a CPA (1943); pioneer in public accounting and tax practice in Chicago |
| Dodd-Frank Act | 2010 | Post–financial crisis financial reform; strengthened SEC enforcement, required fair value disclosures, expanded whistleblower protections for accountants |
Key Terms
Video Resources
Accounting Stuff (James)
Clear, concise videos on every financial accounting topic — debits/credits, adjusting entries, financial statements, ratios. One of the best free accounting channels on YouTube.
Watch on YouTubeKhan Academy — Accounting & Financial Statements
Free structured lessons covering the accounting equation, journal entries, balance sheet, income statement, and cash flow statement with practice exercises.
Watch on Khan AcademyModern States — CLEP Financial Accounting
Free CLEP-targeted course with videos and quizzes aligned to the official exam outline. Covers all six major topic areas tested on the exam.
Watch on Modern StatesProfessor Farhat's Accounting Lectures
University-level accounting instruction covering GAAP, journal entries, adjusting entries, financial statements, and ratio analysis in exhaustive detail. Free on YouTube.
Watch on YouTubeCrash Course — Business: Entrepreneurship (Accounting ep.)
Crash Course's accessible overview of accounting fundamentals: the accounting equation, balance sheets, and income statements in engaging short-form format.
Watch on YouTubeTony Bell — Financial Accounting
Targeted CLEP/introductory financial accounting playlist covering inventory methods, depreciation, adjusting entries, cash flow, and financial ratios.
Watch on YouTube